Altanise Pro, the rental management software

Requests and bookings

Find every request and every booking in a single file.

• Creating a booking from the branch
• Receiving an online request
• Online booking
• Dates and times
• Pickup and return locations
• Customer and driver
• Requested category
• Vehicle assigned immediately or later
• Statuses and cancellation
• File tracking

An online booking can be for a category: you then assign the specific vehicle based on availability. You stay in control of confirmation and organization.

Planning and availability

Visualize your fleet's availability and anticipate overlaps.

• Booking planning
• Periods and availability
• Conflicts and overlaps
• View by category
• Capacity
• Assigned vehicles
• Vehicles not yet assigned

Fleet and categories

A clear distinction between the vehicle and the rental category.

• Creating vehicles
• Specifications and rates
• Deposit
• Gallery and publication
• Sorting by category
• Representative vehicle
• Category capacity
• Later assignment
• Vehicle replacement
• Archiving and restoring
• History

The mini-site can present a category with a representative vehicle; the vehicle actually assigned may differ depending on availability and how the file is handled. Categories are not required to use Altanise.

Customers and drivers

Clear records, kept separate from your staff.

• Customer record and contact details
• Documents
• Primary driver
• Secondary driver
• Customer different from the driver where applicable
• Booking history
• Linking to a contract
• Completing details after an online request

Contracts and signatures

Prepare and get your contracts signed directly from the booking file.

• Contract generation
• Vehicle and driver information
• Duration and rate
• Signature on tablet
• Remote signature
• PDF export
• History
• Contract linked to the booking
• Update after assignment or replacement

Payments

A rental payment kept separate from the deposit.

• Rental payment
• Deposit and balance
• Stripe Connect
• Online payment if enabled
• Manual or offline payment if available
• Payment status
• Refund
• Partial payment
• Invoice

Stripe collects funds for the rental company's connected account: Altanise never becomes the seller of the rental. Stripe fees remain separate from the Altanise subscription.

Deposit

Set up a deposit kept separate from the payment, with a clear path in case of an incident or an adjustment after the rental.

• Deposit different from the payment
• Pre-authorization and amount
• Deposit link
• Post-rental card
• Release
• Incident
• Adjustment invoice
• Capture depending on the available flow

Options and equipment

A specification describes the vehicle; a piece of equipment can be fitted to the vehicle or managed as stock; an option is an item added to the booking.

Pickup and return

A dedicated interface to document every pickup and every return.

• Pickup preparation
• Tablet interface
• Vehicle condition and photos
• Signature
• Location and driver
• Deposit
• Return, mileage and fuel
• Incident
• Additional charges
• Adjustment invoice

Staff and roles

Work together on the same files.

• Owner
• Staff
• Tablet agents
• Rights based on role
• Access per company
• Invitation
• Sign-in by email or Google where available

Mini-site

The mini-site is included with Altanise: a public space to showcase your vehicles or categories, with no limit on number, and to receive requests.

• Mini-site included
• Unlimited publishable vehicles
• Display by vehicle or by category depending on the available mode
• Public visibility
• Requests, bookings and payment based on the rental company's configuration
• Locations and rates
• Customer form
• Later vehicle assignment
• Workflow with or without Stripe

Invoicing

Centralize your invoicing documents and get ready for regulatory changes.

• Rental invoices
• Credit notes
• Adjustment invoices
• Document tracking
• Export available
• Link to payments

Electronic invoicing — Altanise prepares and centralizes the documents useful for your invoicing. Regulatory transmission remains handled, depending on your organization, by an approved platform, your accounting software, or your accountant.